In alignment with the FYUGP framework for better Outcome-Based Education, established an Examination Committee at Yuvakshetra Institute of Management Studies. The committee ensures the integrity, efficiency, and smooth operation of the examination process, thus enhancing academic assessment and fulfilling institutional standards.
Official E-Mail ID for Examination Cell Communications: examcell@yuvakshetra.org
- To conduct examinations fairly and transparently.
- To ensure timely communication of results to students and parents.
- To align question papers with Bloom’s Taxonomy and meet Course Outcomes (CO) and Program Specific Outcomes (PSO).
| Task | Responsible Authority | Timeline |
| Notification of Exam Schedule | Internal Exam Cell (Faculties) | At least 10 days before the exam |
| Submission of Question Papers | Department exam cell coordinators (Faculties) | At least 7 days before the exam |
| Review & Moderation of Question Papers | Internal Exam Cell & Moderation Committee (Faculties) | Within 2 days of submission |
| Approval & Printing of Question Papers | Internal Exam Cell (Faculties) | 3 days before the exam |
| Seating Arrangement | Internal Exam Cell & Administration (Office) | 3 days before the exam |
| Assigning Invigilators & Issuing Instructions | Internal Exam Cell (Office) | 2 days before the exam |
| Final Checklist & Exam Material Preparation | Internal Exam Cell (Faculties)
Attendance Sheet (Office) |
1 day before the exam |
- Timetable Setting:
Develop and publish examination schedules well in advance to facilitate student and faculty preparation. - Seating Arrangement:
Create and communicate seating plans for examinations to prevent confusion and ensure an orderly process. - Invigilation Duty:
Assign and train invigilators for each examination to uphold examination integrity. - Question Paper Setting:
- Design question papers according to Bloom’s Taxonomy, ensuring a range of cognitive skills are assessed.
- Ensure alignment with CO and PSO for proper mapping.
- Approval Process for Question Papers:
The hierarchy for question paper approval will be:
- Mentor
- Head of Department (HOD)
- Additional Examiner/ Superintendent
- Chief Examiner (Principal)
A formal approval format will be established to streamline this process.
- Internal Examinations:
Schedule and conduct internal examinations timely, with clearly defined dates for exams, correction, and return of answer sheets. - Mark Distribution:
Systematically calculate and convey marks to students and parents following the completion of assessments. - Mail ID Creation:
Establish an email ID for the Examination Committee to manage all communications related to exams. - Dispatch Format:
Maintain a proper dispatch format for all communications regarding examination schedules, results, and other relevant information.
Principal – Chief Examiner
Vice Principal – Additional Examiner
IQAC Co-ordinator
Superintendent
Faculty Co-ordinators from each department
Non-teaching staffs.
- Chief Examiner: Responsible for the final review and approval of question papers, coordination of the examination process, and addressing any arising issues.
- Additional Examiner: The additional examiner assists in reviewing and evaluating question papers, ensuring they meet the required standards, and provides feedback to the chief examiner.
- Convenor: A senior faculty member who will lead the committee and oversee its function
- Members: Faculty members from various departments to provide diverse perspectives and expertise
- Invigilators: Faculty members assigned to supervise exams, ensuring adherence to examination policies.
- Examination dates
- Correction timelines
- Return of answer sheets
Results will be compiled and shared with students and parents promptly after the correction process. A formal format for result dispatch will be maintained to ensure clarity and accuracy. Communication with parents will be executed through concerned HODs and Class Mentors.